If an employee will continue to work for the University and his/her work authorization documents are due to expire, an I-9 reverification will need to be processed. The I-9 reverification needs to be updated with new approved documents or with the receipt notice showing the employee timely filed for an extension on or before the date that the current work authorization expires. If the record is not updated by the time the work authorization expires, the employee will no longer be eligible to work following the expiration of his or her work authorization.
University Human Resources handles reverifications, in conjunction with SAS-HR. At the 90, 60, and 30 day mark, University Human Resources will send an email to the employee with the subject line: “I-9 Reverification case HRCXXXXXXX,” alerting them to their work authorization expiration, prompting them to submit updated work authorization documents. SAS-HR will reach out to the department to let them know the employee has been contacted, but it is ultimately the responsibility of the employee to ensure that the correct documents are submitted in a timely manner.
Renewed work authorization documents may include:
- Unexpired Foreign Passport
- Most Recent I-94
- Visa document (1-20, DS-2019, HIB)
OR
If the employee is no longer on a visa, but has since received an Employment Authorization Document (EAD card) or has become a Permanent Resident, a front and back copy of the respective card will suffice.
If the employee does not have the approved documents but has the USCIS receipt notice (Form I-797C) showing he/she timely filed for an extension, a 90 day extension can be added to the I-9 until the approved documents are received.
If you are an SAS employee whom needs an I-9 reverification, please contact Lauryn Siu to submit the updated work authorization documents.