Tools and Reports

Transfers of Funds

Transfers

Transfers occur in the Cornerstone system when you need to transfer either funds or expenses.

Transfer of Funds-

Transfer of funds occur when you are moving dollars from 1 string to another. 

  • General Ledger (GL) to General Ledger (GL)
    • To transfer funding from GL to GL, you need to log into Cornerstone
    • Select "Create Journal" to use the system form to enter the journal entry
    • Select "Create Journal in Spreadsheet"  to use the spreadsheet option to enter the journal entry
    • GL to GL SAS Job Aid
  • Project to General Ledger (GL)- Non Cost Labor Transfer
    • If you are transferring funds from your project to the General Ledger (GL) you will need to use a Non Cost Labor Transfer form.
    • Log into Cornerstone
    • Click on "Financial Management (Oracle Cloud)", click on the "Projects" icon, and then click on the "Costs" icon
    • Click on the "Task" icon to open up your menu
    • Under 'Capture Costs" click  on "Create Non Labor Costs"
    • Please note-
      • in order to transfer the funds from the project to the GL, the quantity to enter will be positive to create the debit in the project
  • General Ledger (GL) to Project- Non Cost Labor Transfer
    • If you are transferring funds from your General Ledger (GL) to your project, you will need to use a Non Cost Labor Transfer form
    • Log into Cornerstone
    • Click on "Financial Management (Oracle Cloud)", click on the "Projects" icon, and then click on the "Costs" icon
    • Click on the "Task" icon to open up your menu
    • Under 'Capture Costs" click  on "Create Non Labor Costs"
    • Please note-
      • in order to transfer funds from the GL to the project, the quantity to enter will be negative to create the credit in the project.
  • Project to Project- Non Cost Labor Transfer
    • If you are transferring funds from your Project, to another Project, you will need to use a Non Cost Labor Transfer form.
    • Log into Cornerstone
    • Click on "Financial Management (Oracle Cloud)", click on the "Projects" icon, and then click on the "Costs" icon
    • Click on the "Task" icon to open up your menu
    • Under 'Capture Costs" click  on "Create Non Labor Costs"
    • Please note-
      • in order to transfer funds from Project to Project, you will need to insert line because this is a 2 line entry (one line for the debit side, and one line for the credit side)

These entries will be posted when the finance approver releases the transaction- Non Cost Labor Adjustement Approval SAS Job Aid

Please note- the system will verify the strings are correct and compliant with the cross validation rules.  This DOES NOT mean that the non cost labor adjustment is correct, the approver will still need to review the entry before approving.

Please consult the Transfer Matrix for the correct transfer codes