**Please note, these instructions will change beginning January 2025 as Rutgers transitions from HCM Peoplesoft to HCM Oracle.
Every employee at Rutgers is charged to a default string in Peoplesoft. If the employee needs to be charged to a different string (GL or project) then you must process ECI (Employee Charging Instructions).
To view the default string for your organization, you will need to log onto my.rutgers.edu and select 
.
The default string will be listed on the home page - 
Charging Instructions are a necessity to make sure an employee is being paid off of the correct string (if they are not to be paid off of the default string).. To access charging instructions, you will need to go to https://my.rutgers.edu and select From the home string, select Employee Charging Instructions. Select the employee you wish- From there, you can add your changes when you click the "+" For more detailed instructions on how to process Employee Charging Instructions (ECI), click on SAS Guide to Employee Charging Instructions **Charging Instructions are only to be used for changes in current fiscal year. You can make the effective date to a date in the past (as long as it is in current fiscal year), the prior salary will move to the new string as well. These should be done within 90 days. **If it is older than 90 days, you MUST include an explanation for the reason of the delay. **You can not use Peoplesoft Employee Charging Instructions (EC) to change the string for individuals paid to grant projects over 90 calendar days! Example, if you hire a research assistant to work on Professor Henry Rutgers' grant, you need to process the charging instructions within 90 days of hire to move the research assistant off of the default string and onto the grant project. If it is after 90 calendar days, you must use the SWRJ form to move the salary older than 90 days to the grant (while entering the ECI for the current salary. SWRJs are only to be used when the change of charging instructions can not be done through the People Soft System. The SWRJ is an online form where you need to enter in the information regarding the dates, strings, and percentages that need to be moved. **most commonly used to move salaries to grants that are old than 90 days. You can still use this form to move salary that can not be moved through the Employee Charging Instructions section on Peoplesoft. To access SWRJ, go to https://swrj.rutgers.edu. If you are a preparer in Peoplesoft, you will be a preparer in SWRJ. If you are an approver in Peoplesoft, you will be an approver in SWRJ 
