Pre-Solicitation and Solicitation Letters for External Referees

PRE-SOLICITATION LETTER

  • For all candidates: use Appendix G
  • May send via email
  • Do not include letters/emails in packet
  • Chair must keep copy of letters/emails, list of recipients, dates sent, and responses

SOLICITATION LETTER

  • For individuals who are candidates for promotion to Associate Professor or Professor: use Appendix G-I
  • For individuals who are candidates for promotion to Distinguished Professor: use Appendix G-II
  • For new appointees with tenure: contact This email address is being protected from spambots. You need JavaScript enabled to view it. for special wording

BE CAREFUL:

  • Any changes in the text of the pre-solicitation or the solicitation letter must be approved by Central prior to sending the letter to external reviewers - contact This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Include all required information in the first paragraph of the pre-solicitation letter and the solicitation letter (e.g., department name, tenured or untenured, current rank, proposed title, effective date, etc.)

SHARED APPOINTMENTS

  • Chair/director of secondary department/unit must participate with chair in the selection of external referees
  • Chair/director of secondary department/unit must also sign the pre-solicitation email and the solicitation letter

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