Organization of Packet


  • FORM 1A: Recommendation Form
  • FORM 2: Criteria Applicable to Candidate
  • FORM 3:  Report on External Confidential Letters
    • If the writer sent both a hard copy letter and an emailed copy, enter the received date of each format on Form 3.
  • Sample Letter
  • FORM 3A: For Each Confidential Letter
  • External Letters – order of preference
    • Signed original hard copy letter - if you have this, do not include any email correspondence
    • Signed emailed letter on letterhead - if you have this, do not include any email correspondence
    • Signed emailed letter not on letterhead:
      • Include only the first page of email correspondence that identifies the institution
      • Put the one page email correspondence behind the letterUnsigned emailed letter on letterhead:
    • Unsigned emailed letter on letterhead:
      • Include only the first page of email correspondence that identifies the letter writer
      • Put the one page email correspondence behind the letter
  • Additional Information Regarding External Letters:
    • Include other emails only if they have material information. For example, if the writer agreed to write, but then lost everything in a flood and ended up writing only a short email, or if there is a material reference to the candidate in the email exchange (ex: I have followed X’s work and think X is a terrific candidate, deserving of tenure/promotion…)
  • FORM 4: Department Narrative
    • Attachments if applicable:
      • Reading Committee Report
      • Report from Secondary Department/Unit
  • Personal Statement (not mandatory, but HIGHLY recommended)
  • CV
  • FORM 5: Narrative Summary of Dean's Recommendation
  • APPENDIX H: Inventory Listing of Supplemental Materials
    • Signed by the candidate and chair (mandatory)
    • If hard copies of supplemental materials are submitted, also include a second copy of the Inventory Listing (Appendix H) with the materials

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