PTL Advancement Notification Dates

 September PTL must submit request Appendix D-1 to the Chair at the beginning of the semester, but no later than September 20th to be effective for the Spring semester. The PTL must have an appointment for the semester in which they are requesting the advancement. The review will take place and be completed during the semester in which they wish to be reviewed. 
September - October The Department Chair will schedule a class observation(s) for all courses being taught by the PTL, during the semester in which the PTL seeks advancement. Review prior evaluations/class observations and review all material related to the review.
 October The Department Chair will make a written recommendation on Appendix D-1 to the Dean by October 20th via the email task account This email address is being protected from spambots. You need JavaScript enabled to view it..

Subject to read: Department Name-PTL Advancement-Last, First Name
 November - December Divisional Director of Administration has access to email task account and should retrieve packets and check for completion and review for proper language. The documents will be transferred to Box by the DDA’s. The Division Deans will review, add commentary, sign and date the form for the advancement requests.
 December - January Division Dean will notify each PTL of the decision, in writing, no earlier than ten (10) days prior to the end of the Fall semester and no later than twenty (20) days after the close of the Fall semester.

The Divisional Director of Administration should send the completed packet by email back to the Department Chair and copied to the Department Administrator through PTL Advancement email and reply using the original email.
 January - February Department Administrator processes PTL Appointment in SAS portal. Required to upload Division Dean approved Appendix D-1 in designated area with the PTL advancement job class code.

Contract information is reviewed and approved by all approvers and sent out by SAS-HR.
 February PTL must submit request Appendix D-1 to the Chair at the beginning of the semester, but no later than February 15th to be effective for the Fall semester. The PTL must have an appointment for the semester in which they are requesting the advancement. The review will take place and be completed during the semester in which they wish to be reviewed.
 February - March The Department Chair will schedule a class observation(s) for all courses being taught by the PTL, during the semester in which the PTL seeks advancement. Review prior evaluations/class observations and review all material related to the review.
 March The Department Chair will make a written recommendation on Appendix D-1 for semesters moving forward to the Dean by March 15th via the email task account This email address is being protected from spambots. You need JavaScript enabled to view it..

Subject to read: Department Name-PTL Advancement-Last, First Name
 April - May Divisional Director of Administration has access to email task account and should retrieve packets and check for completion and review for proper language. The documents will be transferred to Box by the DDA’s. The Division Deans will review, add commentary, sign and date the form for the advancement requests.
 May - June Division Dean will notify each PTL of the decision, in writing, no earlier than ten (10) days prior to the end of the Spring semester and no later than twenty (20) days after the close of the Spring semester.

The Divisional Director of Administration should send the completed packet by email back to the Department Chair and copied to the Department Administrator through PTL Advancement email and reply using the original email.
June - July  Department Administrator processes PTL Appointment in SAS portal. Required to upload Division Dean approved Appendix D-1 in designated area with the PTL advancement job class code.

Contract information is reviewed and approved by all approvers and sent out by SAS-HR.

 

Supporting Documentation Required:

  • A chronological list of all semesters of appointment as a PTL (in the case of application for advancement to PTL 3, a chronological list of all semesters of appointment since advancement to PTL 2) and the course(s) taught in each semester, including courses currently being taught as a PTL. Include campus/unit/department, course number and course title;
  • Teaching portfolio including, at a minimum, a reflective narrative of the PTL’s teaching;
  • Four most recent syllabi;
  • Two most recent exams, formal assignments or tests; and
  • Any additional material that the PTL wishes to be considered in the evaluation.

For questions regarding PTL Advancement please contact:

Tamara Pakela at This email address is being protected from spambots. You need JavaScript enabled to view it. for departments in Humanities and Social & Behavioral Sciences
Kisha Phillips at This email address is being protected from spambots. You need JavaScript enabled to view it. for departments in Math & Physical Sciences, Life Sciences and Centers